Our firm is routinely involved in commercial lease negotiations. This post will address the “give and take” that takes place in such negotiations, while discussing the legal issues that commonly arise. For convenience sake, let’s assume that our attorney is negotiating on behalf of a retail store tenant engaged in a food business in a suburban strip center.
Commercial leases typically span several decades and are not rent-regulated. Both landlord and tenant cannot envision business conditions or pricing over such a timeframe. Most leases will run for an initial term, potentially for ten years. The parties may wish to include a renewal provision, potentially for another five years. Is such a renewal term to be a requirement for the landlord to offer or an option to renew on behalf of the landlord or tenant? If the option to renew is for the tenant, one may find provisions as to the timeframe in which to exercise the option, so that the landlord can make the space available to another tenant without a vacant period of time.
The determination of rent to be charged during the renewal period is tricky. The parties could state in the current lease that the renewal period rent will be a certain percentage above that charged in the last year of the lease. This provides certainty but may be too high or too low for market conditions at the time of renewal. The other option is for the renewal rent to be determined by an appraiser to be mutually selected by the landlord and tenant. The inherent problems in this formula are that there may be a disagreement on the selection of the appraiser and the rent to be charged would be uncertain.